PLANNING
your wedding & elopement
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Budget and Finance Planning
Wedding Budget and Finance Planning:
Planning your dream wedding starts with one not-so-glamorous but super important step: setting the budget! Think of it as laying the foundation for your big day—and trust us, it can be fun when you know where to start.
1. Dream Big, Then Get Real
First, picture your perfect day. Is it an intimate garden gathering or a grand ballroom affair? Once you've dreamt it up, it’s time to align that vision with a realistic budget.
2. Know Your Numbers
Chat with your partner (and any family contributing) to figure out your total budget. Knowing your limit helps you prioritize what matters most—whether that's the dress, the food, or that epic live band.
3. Break It Down
Allocate percentages to key categories. Here's a simple guide:
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Venue & Catering: 40-50%
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Attire (Dress, Suit, Accessories): 5-10%
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Photography & Videography: 10-15%
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Entertainment (Band/DJ): 5-10%
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Decor & Flowers: 10-15%
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Invitations & Stationery: 2-3%
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Miscellaneous (Transport, Gifts, Extras): 5-7%
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Emergency Fund: 5% (because surprises happen!)
4. Prioritize Your Must-Haves
What's non-negotiable? If capturing memories with stunning photos tops your list, allocate more funds there and adjust elsewhere.
5. Research and Compare
Don't rush! Get multiple quotes, read reviews, and compare options to get the best value for your money.
6. Keep Track
Use a spreadsheet, a budgeting app, or good old-fashioned pen and paper. Track every expense—yes, even those tiny decor purchases. It all adds up!
7. Be Ready for Surprises
Unexpected costs will pop up (hello, cake-cutting fees!). Having an emergency fund keeps the stress away.
8. Cut Costs Cleverly
DIY where you can, or consider off-peak dates for better rates. Remember, simple can still be stunning!
9. Stay Flexible
Be open to adjusting along the way. If you splurge on a dreamy venue, maybe scale back on decor. Balance is key.
10. Enjoy the Process!
Yes, budgeting can be fun! It’s all about creating a celebration that reflects you without breaking the bank. And remember, it's the love and laughter that make the day unforgettable, not just the price tag!
Wedding Insurance: Is It Worth It?
Planning your dream wedding is so exciting, but we know there’s always the “what ifs” lurking in the back of your mind. What if something goes wrong? What if the weather doesn’t cooperate, or if something goes awry with a vendor? That’s where wedding insurance comes in! It’s like a safety net for your big day, offering you peace of mind when life throws those little (or big!) surprises your way.
Why Should You Consider Wedding Insurance?
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Weather Worries: If you’re planning an outdoor ceremony or reception, weather can be unpredictable. Wedding insurance can help you recover costs if bad weather forces you to change plans last minute.
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Vendor Problems: Sometimes, vendors cancel or don’t show up as promised. Wedding insurance helps you get some of that money back, and in some cases, find a replacement vendor.
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Venue Issues: If your venue suddenly cancels or has an emergency that causes them to shut down, wedding insurance can help cover the costs.
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Damage or Loss: We’re talking lost rings, broken dresses, or damaged decorations—anything that could cause a bit of stress on your day. Insurance can help with those expenses.
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Honeymoon Cover: Let’s face it, after the wedding, you deserve that dreamy honeymoon! Some wedding insurance policies even cover your honeymoon if your travel plans get delayed or cancelled.
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What to Consider?
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Coverage Types: There are two main types: Liability and Cancellation/Interruption. Liability insurance protects you from accidents at the event, like if someone gets hurt. Cancellation/interruption covers things like weather or a vendor problem.
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Costs: Wedding insurance is pretty affordable, typically ranging between £100 to £600, depending on your coverage and the size of your wedding.
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Read the Fine Print: Before committing, make sure to check exactly what’s covered. Some things, like vendor issues or acts of God (think: hurricanes), might not be included in your basic policy.
Is It Worth It?
While wedding insurance isn't something you’ll find on every bride’s checklist, it’s a simple way to safeguard your special day against the unexpected. If you’re spending a lot on your wedding (and who isn’t?), the extra cost for peace of mind is totally worth it. Plus, you never know when life will throw you a curveball!
Style and Theme
Planning Your Wedding Style and Theme: Let the Fun Begin! 🎉💍
Choosing your wedding style and theme is like picking the vibe for the biggest party of your life—it’s where your love story meets your personality! Whether you're dreaming of a chic city soirée, a romantic garden escape, or a boho beach bash, here’s what to consider to bring your vision to life:
✨ What’s Your Vibe?
Start by asking yourselves: What feels most like "us"? Is it classic elegance, rustic charm, modern minimalism, or something totally unique? Think about colors, textures, and even your favorite seasons for inspo!
💐 Venue Vibes Matter
Your venue sets the tone. A grand ballroom calls for glam, while a barn whispers rustic romance. Make sure your theme matches the venue—or get creative with decor to transform the space!
🎨 Color Palette Perfection
Pick colors that reflect your style and work with the season. Neutrals for timeless elegance, bold hues for modern flair, or soft pastels for romantic vibes. Let this palette guide everything from flowers to table settings.
👗 Dress the Part
Your outfits (and your wedding party’s) should complement the theme. Think flowy dresses for boho, sleek gowns for modern, or vintage styles for a retro feel. And don’t forget the little details like shoes, accessories, and even makeup!
📝 Details, Details, Details
From invites to signage to table decor—every little detail adds to the theme. Want a vintage feel? Think lace and antique touches. Modern? Clean lines and minimalist designs.
💡 Personal Touches
This is your love story, so sprinkle in personal elements! Maybe it’s your shared love for travel, a favorite movie, or cultural traditions. These details make the day truly yours.
The best part? There are no rules—just what feels right for you two. Have fun dreaming, designing, and crafting a day that feels perfectly you!
Guestlist and Invitation
Guestlist & Invitations: Who's Coming to the Party?
Ah, the guestlist! The ultimate game of "who makes the cut" (and who doesn't). But don't stress! Here's how to tackle it like a pro and set the stage for a celebration to remember.
1. Start with the Must-Haves
Think immediate family, close friends, and VIPs you can't imagine saying "I do" without. Then, expand to extended family, colleagues, and friends from different chapters of your life.
Pro Tip: If you're dreaming of an intimate wedding, keep it cozy. But if you're all about a big bash, the more the merrier!
2. Consider Your Budget & Venue
Your guestlist should match your budget and venue capacity. There's no fun in squeezing 200 guests into a space meant for 100. Be realistic and prioritize.
3. Collect Contact Info Early
Gather addresses, emails, and phone numbers from the start. Trust us, future-you will be grateful when it's time to send those invites!
4. Digital Invitations: Save Time, Money & Trees!
Welcome to the 21st century, where digital invites are chic, eco-friendly, and super easy to manage. Plus, they’re great for tracking RSVPs in real-time.
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Free Invitation Websites to Check Out:
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Canva - Customize stunning templates with ease.
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Paperless Post - Elegant designs for modern couples.
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Evite - Perfect for casual or formal invites.
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Greenvelope - Eco-friendly and classy.
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Bonus: Digital invites are instant. No waiting for snail mail!
5. What to Include in Your Invitation
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Names of the couple (obviously!)
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Date, time, and venue details
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Dress code (if any)
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RSVP instructions (plus deadline)
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Fun extras like a wedding website link or a cheeky note about gifts.
6. Tracking RSVPs
Make it easy for guests to RSVP online. Set a deadline and follow up with gentle reminders (we all have that one forgetful friend!).
7. Final Guestlist Check
Before locking things in, give the list a once-over. Did you miss anyone? Do you have accurate contact details? Are plus-ones accounted for?
Wrapping It Up
Creating your guestlist and sending out invitations doesn’t have to be stressful. Embrace the process, have fun with it, and remember—it’s your day, so invite the people who will make it unforgettable!
Venue Viewing and Selection
Wedding Venue Viewing and Selection: Your Dream Spot Awaits!
Choosing the perfect wedding venue is like finding "the one" – when you know, you just know! But before you say "yes" to the venue, here are some fun and essential things to consider to make sure it’s the place for your big day:
✨ Guest List Vibes: Make sure the venue comfortably fits your guest count. Cozy and intimate? Grand and spacious? Pick a place where your guests can mingle, dance, and celebrate without feeling squished.
📅 Availability Check: Got a dream date in mind? Book early to snag your spot! Flexibility can also open up more options (and possibly better rates).
🎨 Style & Aesthetic: Rustic barn, elegant ballroom, beachfront bliss? Choose a venue that matches your wedding theme or can be easily transformed with decor.
💸 Budget-Friendly: Keep those numbers in check! Ask about package deals, what's included, and any extra fees (like corkage or overtime costs) to avoid surprises.
🍽️ Catering Options: Does the venue offer in-house catering, or can you bring in your favorite food trucks? Taste testing is a must – yum!
📍 Location, Location!: Think about accessibility for guests, parking, and nearby accommodation. Bonus points if it’s got that Insta-worthy photo spot!
🌦️ Weather Plans: If you're dreaming of an outdoor wedding, ask about backup options just in case the weather doesn't play nice.
🔊 Rules & Restrictions: Check the fine print – noise restrictions, decor rules, and timing policies can all affect the day’s vibe.
🎉 Extras & Perks: Does the venue include tables, chairs, or a bridal suite? Little perks can save big bucks and stress!
Take your time, ask loads of questions, and trust your gut. After all, your venue sets the stage for one of the happiest days of your life!
Legal Requirements & Paperwork
UK Wedding Legal Requirements & Paperwork: The Fun (But Important!) Bits
Planning a wedding is all about the fun stuff—like cake tasting and dress shopping—but let's not forget the legal side of things. It's not the most glamorous part, but it's super important to make sure your 'I Do' is official. Here's your friendly guide to the legal essentials for tying the knot in the UK!
1. Give Notice of Marriage
This is like raising your hand and saying, "Hey, we're getting married!" You and your partner must give notice at your local register office at least 29 days before the big day. You’ll need to:
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Book an appointment at your local register office. (a year in advance)
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Provide valid ID (like a passport or birth certificate).
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Show proof of address (utility bill or bank statement).
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Pay the notice fee (usually around £35-50).
2. Check the Venue's License
If you're dreaming of saying your vows somewhere special, make sure the venue is licensed for weddings. Want an outdoor ceremony? Check if the outdoor space is approved, too!
3. Legal Age to Marry
In England and Wales, the legal age to marry is 18. In Scotland, it's 16 (without needing parental consent). Always good to double-check the rules!
4. Valid Marriage Ceremony
Whether you're going for a religious, civil, or humanist ceremony, the officiant must be authorized, and the ceremony must meet legal requirements. That means using specific wording and signing the marriage schedule or register.
5. Documents for Non-UK Nationals
If you or your partner is from outside the UK, you might need additional paperwork, like a visa or proof of settled status. It's worth checking with the Home Office or local registrar.
6. Marriage Schedule and Certificate
Once you’ve given notice, you'll be issued a marriage schedule (the document you'll sign during the ceremony). After the big day, you can order your official marriage certificate to prove you’re officially hitched!
7. Special Circumstances
If you've been married before, you’ll need to show your divorce decree or death certificate of a former spouse. Also, if you’re planning a wedding abroad, check the legal requirements in that country.
Quick Tips to Keep It Smooth:
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Double-check expiry dates on passports.
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Confirm all spellings and details on documents.
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Don't leave legal bits until the last minute (last-minute stress is so last season).
So, while paperwork isn't the most exciting part of wedding planning, it's what makes the day truly official. Plus, ticking it off your list feels pretty great. Now, back to the cake tasting, right?
Wedding Planner
Why Hire a Wedding Planner? (If this within your budget)
Planning a wedding is like planning the most epic party of your life—except it's not just about throwing a great bash, it's about creating unforgettable memories that you'll cherish forever. And let's be honest, it can get overwhelming! That's where a wedding planner swoops in like a fairy godparent, making the magic happen while keeping the stress away.
Why You Need a Wedding Planner in Your Corner:
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Stress-Free Planning: Say goodbye to late-night Google searches and endless to-do lists. A wedding planner takes the weight off your shoulders, handling timelines, vendors, and all the nitty-gritty details.
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Budgeting Superpower: Planners know how to stretch a budget and where to splurge or save without compromising your vision.
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Vendor Connections: They've got the little black book of the best suppliers, ensuring you get top-quality services (and sometimes discounts!).
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Creative Vision: From rustic chic to glam elegance, they help bring your wedding dreams to life with expert advice and fresh ideas.
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Problem-Solving Pros: Rain on your wedding day? Vendor mishap? They're the calm in the chaos, ready with Plan B (and C, and D!).
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Wedding Planner vs. Venue Event Manager
It's easy to confuse the two, but their roles are quite different—like comparing a DJ to the friend who just makes great playlists!
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Venue Event Manager: They're amazing, but their job is all about the venue. They ensure the lights are on, the tables are set, and the kitchen is running smoothly. Their main focus is the venue's responsibilities.
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Wedding Planner: They’re your personal wedding sidekick, involved in every detail—from helping you choose the perfect décor to managing the entire day's timeline and even calming those pre-wedding jitters. They're on your team, making sure every aspect (venue included) aligns perfectly with your vision.
Things to Consider When Hiring a Wedding Planner:
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Experience: Have they planned weddings similar to yours? Check their portfolio!
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Communication Style: You’ll be chatting a lot. Make sure you vibe well!
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Services Offered: Do they offer full-service planning, or just day-of coordination? Know what you need.
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Budget Fit: Ensure their pricing aligns with your budget—and remember, their expertise often saves you money in the long run.
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Reviews and References: Happy couples leave happy reviews. Take a look at their testimonials.
In the end, hiring a wedding planner isn’t just about convenience—it’s about ensuring your big day is everything you dreamed of (and more), without the stress. Because you deserve to sip champagne and dance the night away, not worry about whether the cake arrived on time!
So, is it time to find your wedding planning superhero?
Hiring Vendors and Suppliers
Hiring Vendors and Suppliers: Your Dream Team Awaits! 🎉
Finding the perfect vendors and suppliers is like assembling your wedding dream team – each one playing a key role in making your big day unforgettable! Here's how to make sure you're choosing the best of the best:
✨ Start with the Big Ones – Lock in essential vendors first, like your photographer (hello, memories! if you are here you can tick this off the list), caterer (yum!), and venue stylist. These tend to book up quickly, so don't wait!
🎯 Do Your Homework – Stalk their socials, check reviews, and ask for portfolios. If their style matches your vision and they come highly recommended, you’re on the right track!
💬 Chat it Out – Meet (or Zoom) with potential vendors. Do they get your vibe? Are they excited about your vision? Chemistry matters—you're working together to create magic!
💰 Know Your Budget – Be upfront about what you're willing to spend. A good vendor will help tailor their services to fit your budget without cutting corners.
📜 Contracts Are Key – Always, always get it in writing! Confirm details like dates, prices, and what's included to avoid surprises later.
🔄 Backup Plans – Life happens. Ask about backup options (like substitute team members) so you’re not caught off-guard.
🤝 Trust Your Gut – If it feels right, it probably is. If you have doubts, keep searching. This is your special day—only the best will do!
Think of it like assembling your wedding Avengers—each vendor bringing their superpower to the table. Ready to build your team? Let the vendor hunt begin! 🥂
Ceremony Planning
Ceremony Planning: Saying "I Do" in Style! 💍✨
Planning your wedding ceremony is like setting the stage for your love story's most epic moment—so let’s make it unforgettable! Here's what to keep in mind for a smooth, heartfelt, and personalized ceremony.
1. Choose Your Ceremony Style
Are you dreaming of a classic church wedding, a breezy beach affair, or an intimate garden gathering? Your ceremony style sets the tone, so pick one that reflects your vibe.
2. Find Your Officiant
This is the person who'll officially tie the knot, so choose someone who resonates with your values—whether it's a religious leader, a celebrant, or a close friend who knows your love story inside out.
3. Write (or Choose) Your Vows
Want to make everyone tear up? Personal vows are the way to go! But if that feels daunting, traditional vows are always beautiful. Just remember: it's your moment, so speak from the heart.
4. Plan the Processional and Recessional
Who walks down the aisle, and in what order? Do you want music that’s sweet and traditional or bold and fun? This is your runway moment—make it memorable!
5. Decor Details
Think arches, floral arrangements, aisle runners, and even cute signs to guide your guests. Keep your theme and vibe consistent for that Pinterest-perfect look.
6. Guest Comfort
Will it be sunny, chilly, or breezy? Have water, fans, or blankets handy. Also, consider seating arrangements that give everyone a good view of your "I dos."
7. Special Touches
Want to include a meaningful ritual like a unity candle, sand ceremony, or even a pet ring-bearer? Go for it! These personal elements make your ceremony truly yours.
8. Rehearse, Rehearse, Rehearse
It’s not about perfection—it’s about feeling confident. A run-through with your wedding party and officiant will ease nerves and ensure everything flows smoothly.
Remember, your ceremony is about celebrating you two and the love that brought you here. So have fun, get creative, and make it a moment you’ll never forget! 🥂
Keep scroll down to check out Plan B for Wet weather!
Ceremony Space
Below is a sample of the Traditional Church or Outdoor ceremony setup
Wedding Ceremony: Let’s Talk Space!
Alright, let’s chat about the ceremony space – it’s one of the most important aspects to get just right. The more freedom we have to move around, the better your photos will be. Let’s make sure we’re all on the same page, so you can look back at your wedding day with beautiful, timeless memories!
Space for Your Photographer to Roam
Okay, let’s be real – we don’t expect every venue to have acres of space (though we wouldn’t complain if it did!). But we do need to make sure there’s enough room for your photographer to move around and capture all those candid, magical moments. Ideally, a 360-degree walking space would be amazing! But if that’s not in the cards, no worries. Just give us a bit of breathing room, and we’ll work our magic!
Behind the Celebrant (and You!)
Here’s a big one: We need a little bit of space behind your celebrant or between them and the front row of seats. Why? So we can get those gorgeous shots of you walking down the aisle! And trust us, we’ll need some space behind you, too, to capture those heartfelt vows and the emotion on your faces as you exchange them.
Room to Move Along the Aisle
If possible, having some space along the outside of the aisle is a huge bonus! It allows us to move around freely to get those stunning angles without being stuck in one spot. If space is tight (we get it, not every venue has a wide-open aisle), take a look at the diagram (we’ve got a handy sample of a close-space setup) to see how we’ll work in a smaller area.
Pro Tip for Couples: I always recommend asking the venue to leave a little extra space between the front row and the ceremony area. This way, we can easily pass by without tripping over anything or causing a scene, and we can still capture all those amazing moments from different angles.
Why Space Matters for Photos
The more space we have to move around, the more diverse your final photos will be. Imagine photos from different perspectives—your entrance, close-ups during your vows, wide shots of the entire room filled with love. It’s all about having the freedom to capture those special moments in the most breathtaking way possible!
Churches & Their Rules
Now, if you’re getting married in a church, it’s good to know the photography restrictions ahead of time. Some churches are a little more camera-shy and may limit where we can go, like not allowing us to cross the aisle or get too close to the altar. No worries – just let us know the rules, and we’ll make sure we can still capture all those heartfelt moments while respecting the space.
Lighting & Creativity
We’re all about making your ceremony feel vibrant and magical. If you can, work with your venue to get the best lighting possible. And if there are any restrictions, don’t worry—we’re pros at dancing around them and getting creative to ensure your ceremony is captured beautifully.
Remember, the more we can move, the more memories we’ll capture, and the more stunning your photos will be.
Below is a sample of the Close space or registry office ceremony setup
**With this in mind, I usually ask the couple to request the venue to leave extra space between the front row seats and the ceremony area. This will allow me to walk past you and move to the back of the aisle with ease.**
Plan B (Wet weather)
So what do we do if it’s raining? Weather is something we don’t have control over, so let’s make the most of it. An overcast sky can be beautiful, the dark clouds create an interesting and dramatic feel to your images. Even though we might not spend most of the time outdoors, it can be lovely to have some shots taken outside. If the rain is not too extreme we can still have some wonderful images in the rain. If you don’t mind getting a little wet of course, just be sure to have an umbrella in hand.
Ready to weatherproof your big day and make it absolutely epic? Here's the ultimate game plan:
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Arm yourselves with stylish umbrellas – rain or shine, you'll be covered in style.
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Have some indoor spaces or stunning backdrops ready for those Insta-worthy moments.
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Bring in a marque or shelter for the ceremony and drinks reception – bonus shade on sunny days!
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Embrace the elements – be ready to strut your stuff outside!
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Pack a spare pair of shoes or rock some fancy wellies for dry, happy feet.
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Give your guests a heads up for sensible shoes, alongside those killer heels – no sinking Susans allowed!
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Keep everyone in the loop about any wet-weather changes to the plan.
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Ensure your venue or coordinator has a top-notch wet weather strategy – know the drill!
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Check if confetti indoors is an option when the weather's being moody.
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Explore indoor photography backdrops that scream chic elegance.
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Confirm there's enough space inside to host all your guests comfortably.
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Consult your venue on weather-ready transport – don't let muddy roads rain on your parade!
Rain or shine, your wedding day will be a blockbuster! ☔🌟👰♀️
**Please make sure to inform your guests to bring an Umbrella with them, this is essential for those whose would like portraits outside or outdoor ceremony!
Your Reception Planning
Wedding Reception Planning: Your Party, Your Way!
Alright, lovebirds, it’s time to plan the ultimate celebration of your love—your wedding reception! This is where the fun really begins, and there are a few things to consider to make sure your guests are dancing the night away and your day feels just as magical as you imagined. Let’s break it down with some helpful tips to get you on your way!
1. Set the Mood with Your Venue
First things first—where’s the party happening? Whether it’s a glamorous ballroom or a charming barn, your venue will help set the tone for the entire evening. Make sure it suits your style and can comfortably accommodate your guest list. Don’t forget to consider location logistics, parking, and accessibility for everyone attending.
2. Guest List and Seating Arrangements
Okay, we know narrowing down the guest list can be tricky, but it’s all part of the fun! Once you’ve got your list, think about how to seat everyone. A formal sit-down dinner? Cocktail tables? Or maybe a cozy, casual lounge vibe? Whatever you choose, keep in mind the flow of the evening so that everyone feels comfortable and included.
3. Food and Drinks to Wow Your Guests
No reception is complete without a tasty spread! Whether you’re opting for a plated dinner, buffet, or food stations, think about the kind of meal that fits your vibe. Don’t forget dietary preferences and restrictions (your vegetarian cousin will thank you). And for drinks? Make sure you’ve got a signature cocktail, an open bar, or a cozy wine and beer selection to keep everyone refreshed!
4. Entertainment That Gets the Party Going
The music is key to creating the right vibe, so don’t skimp on entertainment! Whether you’re hiring a live band or a DJ, make sure they know your favorite jams and special songs (hello, first dance!). You can also include fun extras like a photo booth, a karaoke station, or even a dance-off to keep things lively.
5. Decor to Set the Scene
Your reception decor should feel like an extension of your wedding style. Think flowers, lighting, and table settings that reflect your personality. Consider things like centerpieces, linens, and creative details like custom signage or guest favors. And don’t forget to plan for that perfect Instagrammable moment!
6. Timeline, Timeline, Timeline
To keep everything flowing smoothly, create a wedding reception timeline. You’ll want to make sure there's a smooth transition from dinner to speeches, cake cutting, and dancing. This will help your vendors stay on track and your guests know when to expect the big moments. It’s all about keeping the vibe fun and relaxed, without any awkward pauses!
7. Personal Touches
Here’s where you can really make the evening your own. Maybe it's a personalized toast, a heartfelt speech, or a special dance with a parent. These little moments will make your reception feel truly memorable and give your guests something to smile about.
8. Plan for the Unexpected
The best thing you can do for your reception is to prepare for those little surprises. Whether it’s weather challenges (if you’re having an outdoor reception) or a surprise guest addition, having a Plan B will give you peace of mind.
9. Hire a Coordinator or Planner (if you can!)
If you’re feeling overwhelmed, a wedding planner or day-of coordinator can be your lifesaver! They’ll handle the details and make sure everything goes off without a hitch, so you can focus on enjoying your big day.
And there you have it—your ultimate guide to wedding reception planning! It’s all about bringing together fun, love, and the right people for a celebration that’s truly unforgettable.
Wedding Day
Timeline
Having a well-planned timeline and schedule for your special day is incredibly important to ensure everything runs smoothly and stress-free. If you don't have a coordinator or wedding planner, it's essential to collaborate closely with your suppliers and photographers to create a schedule that accommodates everyone's needs.
Remember, time can often slip away faster than we expect, so it's wise to allocate more time than you think you'll need for getting ready. Hair and makeup, in particular, tend to take a little longer than anticipated, and the last thing you want is to feel rushed before the ceremony. Allocating ample time will also give you the opportunity to capture some beautiful and fun bridal portraits. Additionally, consider scheduling extra time later in the day for breath-taking sunset photos of you and your partner. We usually suggest around 20 minutes during the golden light, and if you're up for it, we can also create some artistic night or dusk photos with the unique lighting.
Every wedding is unique in its own way, so there is no fixed timeline that is perfect for every wedding. To give you an idea of how long each section typically takes during a full day (traditional) wedding, we've provided a sample timeline below. This will help you get a sense of the overall flow of the day:
YOUR BIG DAY
Details
take 20mins - 30 mins usually happen 2-3 hrs prior to ceremony
While you’re getting glammed up, I love to take some time to capture your rings, jewelry, dress, shoes etc. All these tiny details are an important part of your story, every bride loves looking back at those beautiful shots. This allows me to look around the venue, location, take some reception details (if it’s ready) and warm up for the rest of the day. While I’m at it, I also take this opportunity to capture your bridal party, you getting ready in your bridal robe, maybe even taking time to pop some champagne.
Bride or Groom Getting ready
Happens 1-1:30 hrs prior to ceremony
To make the most of this please allow 1:30hr before you walk out to the aisle. By the time the details are done it’s time for the bride to get into her dress. This is the important moment. We want everyone to look their best so at this point the mother of the bride and all bridesmaids are expected to already be dressed. Then it’s time to capture the bride putting on her jewellery, shoes etc. And if we still have plenty of time I would suggest that we take some bridal portraits.
First look / Pre-ceremony
Happens 1 hrs prior to ceremony
Please allow 30 minutes, One of the most exciting moments is when the groom sees his bride in her wedding dress for the first time!...But you can skip straight to the ceremony if you don’t want to do a dress reveal session. 30 minutes before you walk down the aisle. - that emotional moment when the father of the bride sees his daughter in her wedding dress for the first time. I often ask your Maid of Honor to stay alert and have tissues ready in hand to catch those happy tears. At this point I’m likely to head off to be on standby at the ceremony.
Ceremony
Genereally 2pm/3pm, Winter 12pm
Ceremony: It’s time to say I do. The anticipation is over. Your groom and your guests will be overjoyed with anticipation. Most ceremonies last around 35 minutes, so don’t forget to take a moment to soak this all in.
Groups and Formal Portrait
20-30 mins
Right after the ceremony is usually the best time to grab family portraits as all family members will be present. This moment is all about your family and friends group portraits. Generally we recommend a maximum of 10 group shots, to ensure they are quick, fun and don’t interfere with your day. We often recommend having this done outdoors for the sake of better light.
Just married Portrait
15-30 mins
I often snatch you away to a quiet area for your ‘just married’ portraits. After this it’s likely that you will be heading off to greet your guests and on your way to your wedding reception.
Reception details
10-15 mins
I would recommend that you have a little greeting cocktail hour for your guests outside the main reception area if possible. So I can then get a few snaps of the untouched reception with all the amazing deco.
Break time
I usually try to pop by every now and then to see how things going!
I often take a quick break while everyone has their meal. If it’s possible please let me know in advance when you are scheduled to give speeches and toasts, I will make sure I am present before the fun begins. Speeches are often done before dessert starts.
Extra Portrait (Sunset & Evening)
30 mins
Depending on sunset time and what you prefer.
Spring / Autumn Winter/ Summer
5:30pm - 7:00pm 2-3pm /7:30-8pm
(depending on sunset time as this varies from summer to winter) : If you are still sober at this point? This is not essential, but as much time as you could give me, just before cake cutting - if you could spare me some time... I will make it worth your while. If it’s possible I would love to capture you both in that golden hour light.
Golden Sunset picture...a summer sunset can quite often happen while you’re sitting down for your meal. If you really love the sunset vibe and don’t mind me disturbing you during your meal, then I’m more than happy to drag you out. So just let us know in advance so we can try and schedule this in for you
Cake & Dance
10-15 mins
Let’s cut that beautiful cake, and let the party begin with your first dance. I usually stay till 30 mins just after the first dance.
SAMPLE TIMELINE
When it comes to planning your epic elopement or intimate celebration, it's all about the locations and logistics! Since this is likely to be more intimate celebrating or sometimes just the two of you, you've got the freedom to be as flexible as you want. So, let's talk backdrops and locations that truly speak to your souls. Are you dreaming of a breath-taking beach, a majestic mountain, an adrenaline-filled adventure, or a vibrant city elopement? The choice is yours, and we're here to make it happen!
The Ultimate Elopement Timeline Guide
Hey lovebirds! Planning an elopement? Whether you're dreaming of saying "I do" on a mountaintop, by the ocean, or in your backyard, we've got you covered. Here's a fun, friendly guide to help you craft the perfect elopement timeline. Let’s keep it stress-free and full of love!
1. Dream & Decide (6-12 Months Out)
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Pick Your Location: Beach, forest, cityscape? The world is your wedding aisle!
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Set a Date: Think about seasons, weather, and your dream vibe.
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Budget Talk: Even elopements need budgets. Consider travel, attire, and photographer costs.
2. Book the Essentials (4-6 Months Out)
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Hire Your Photographer/Videographer: You'll want those memories captured beautifully!
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Book Travel & Accommodation: Flights, hotels, and transport if you're heading somewhere special.
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Choose Your Officiant: Some places require an official, or maybe a friend can get ordained!
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Plan Legal Requirements: Check the marriage license rules for your chosen location.
3. Style & Details (2-3 Months Out)
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Outfits & Accessories: Find the perfect look that feels you.
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Plan the Ceremony: Vows, readings, or just heartfelt words – whatever suits your love story.
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Think About Decor: Simple florals or a dramatic backdrop? Keep it intimate and personal.
4. Final Touches (2-4 Weeks Out)
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Confirm with Vendors: Double-check arrangements with your photographer, officiant, and any other pros.
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Plan Your Timeline: Think about golden hour for photos, travel time, and how you want the day to flow.
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Prepare Your Vows: From the heart is always best, but a little practice never hurts!
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Pack Your Bags: Don’t forget the rings, marriage license, and any sentimental keepsakes.
5. The Big Day!
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Take It Slow: Enjoy the morning, soak in the moment.
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Say “I Do”: The moment you've been waiting for!
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Celebrate: A romantic dinner, dancing under the stars, or even an adventure.
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Capture Memories: Your photographer will catch all those sweet, candid moments.
Bonus Tips!
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Weather Backup: Always have a Plan B if you're outdoors.
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Notify Loved Ones: Whether before or after, share the love with family and friends.
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Celebrate Your Way: There are no rules – do what makes your hearts happy!
Remember, your elopement is about you two. Make it personal, meaningful, and full of joy. Here’s to a day you’ll never forget! 🌿✨
Happy planning and happy eloping!
Planning Your Wedding Day Timeline: Tips for a Smooth Celebration
Hey lovebirds! 💕 Planning your wedding day timeline might feel like solving a giant puzzle, but don't worry—we're here to make it fun, simple, and stress-free! Let's dive into the key things to consider so your big day flows as smoothly as your first dance.
1. Start with the Big Moments
Think about the major events: the ceremony, cocktail hour, reception, and the grand exit. These will be the anchors of your timeline. Ask yourself:
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What time will the ceremony start?
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How long will each part of the day last?
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Do you want a first look, or will you keep it traditional?
2. Consider the Light (Because Golden Hour Photos = Magic!)
Timing is everything when it comes to dreamy photos. Here's a little tip:
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Summer weddings (longest day of the year): The sun sets later, so an evening ceremony could give you that perfect golden glow.
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Winter weddings (shortest day of the year): Plan earlier ceremonies to catch the light, and think about cozy indoor vibes for post-sunset fun.
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Golden hour is usually an hour before sunset, so ask your photographer for the best time to sneak away for some stunning portraits!
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Now, for those winter weddings, if you prefer to capture those enchanting photos in natural light, an early ceremony around 11 am /12 pm is the way to go. You see, we have to work with the daylight limitations. But fret not, because no matter the timing, we'll make sure your day is absolutely stunning and filled with joy. So let's plan your perfect schedule and make sure you shine in every moment!
3. Give Yourself Breathing Room
Build in extra time between key events. Trust us, it's better to have a few minutes to relax (or fix that one stubborn hair curl) than to feel rushed. Plus, delays can happen, and a little buffer keeps things stress-free. Once we have that exciting list, let's make sure to add a sweet 15-20 minutes to each activity.
**Don't forget to Factor in Transport!**
When planning your wedding, it is crucial not to overlook the importance of factoring in transportation. This becomes particularly significant if your wedding events are taking place at different locations, spanning from getting ready to the ceremony and finally to the reception. It's essential to consider the travel time between these venues and assess the logistics involved.
Take into account the estimated duration of travel between each location. This will help you create a realistic schedule that allows for a smooth transition from one place to another without feeling rushed or stressed. Additionally, inquire about the availability of parking facilities at each venue. Knowing whether there is ample parking or if alternative arrangements need to be made can save your guests from unnecessary inconveniences.
Equally important is understanding the distance that needs to be covered on foot between venues. Determine if there are any considerable walking distances involved and plan accordingly, especially if you have guests with mobility concerns. Providing clear directions or arranging transportation services, such as shuttles, can greatly enhance guest comfort and overall enjoyment of the day. By considering these transportation factors ahead of time, you can ensure a seamless and enjoyable experience for both you and your guests throughout your wedding day.
4. Think About Your Guests
Keep your guests comfortable and entertained. Consider:
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What will guests do during photo time?
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Is there a comfy lounge area or cocktails and snacks to keep them happy?
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Will transportation between venues affect the timeline?
5. Plan for Personal Touches
Want a sparkler exit or special first dance? Add these to your timeline so they don’t get missed. This is YOUR day—make it personal!
6. Communicate with Vendors
Share your timeline with all your vendors (photographer, caterer, DJ, etc.) to keep everyone on the same page. They'll help make sure each moment flows smoothly.
When it comes to timing, let's keep things in mind, especially if you've got a morning ceremony on the agenda. Sometimes those early morning "I do's" can affect your hair and makeup start times. Make sure your stylist is fully aware of the early kick-off so they can be prepared. Now, if you're keen on capturing that fabulous bridal prep, we usually recommend having your hair and makeup done about 1 to 1.5 hours before you need to leave for the ceremony.
Now, here's the deal. If you've got a big bridal party that needs hair and makeup done and they need to be ready by, say, 8 am or 10 am, brace yourself for an early start. I've seen some bridal parties rise and shine as early as 3 am.! But hey, if you're not exactly a morning person, a ceremony around 2 pm or 3 pm might be more your jam. That way, you can have a leisurely and relaxed morning of getting ready. Oh, and in the summertime, have you considered a dreamy twilight wedding starting at 4 pm? The sun sets later, around 10 p.m., so you'll have plenty of magical light to bask in.
Final Tip: Embrace the Unexpected!
No timeline is perfect, and that’s okay. Sometimes the best moments are the ones that aren’t planned. So, build a timeline that gives you structure but leaves room for joy, laughter, and surprises.
Winter
Where daylight is limited
We do love festive and winter wonderland weddings. Winter weddings require a little extra planning as there is limited daylight with sunset time usually around 3-4pm so portrait is best at 2-3pm. Plan to have an early ceremony no later than 1pm if you prefer to be photograph in natural light. That way we will have time for a wedding portrait before the light disappears.
Summer
Where light last until 10pm
Daylight is such a bliss and it is tempting to have outdoor ceremonies but please bear in mind to choose some shady area for the ceremony, or supply some umbrellas and fans as summer can be quite hot and sweaty and also your guests don’t want to catch sunburn or heat stroke during the ceremony! Also if it’s too bright you both might end up squinting all the way through your ceremony. Golden hour is usually around 8pm.
Spring
When the exquisite blooms start
Slightly warmer temperatures for weddings with a lovely cool breeze, but watch out for rain and allergies. So it’s great to be prepared, a lovely clear of pure white umbrella is a must. The magic of spring makes it worth all the trouble - catching the blossom in full bloom and the results are often exquisite.
Golden hour is usually around 4-5pm.
Autumn
When fall magic thrive
Fall leaves have their own unique charm; warm shades of autumn leaves often brighten up autumn weddings like no other. Daylight in fall varies from year to year, so I’m more than happy to discuss your portrait time nearer to your wedding. Golden hour is around 5-6pm.
1. Make yourself a check list!
2. Time is your BFF
3. Divide important
task to your besties!
If it’s important, it should be on your check list!
This step is particularly important if you are getting hitched abroad or if your venue is further from home, which may require you and your party to stay at the accommodation the night before your wedding. You can create your check list way in advance so just slowly add important notes on to your check list.
Make sure to create a realistic timeline that gives you plenty of wiggle room. Trust us, it'll save you from any last-minute stress and allow you to enjoy each magical moment.
Don’t be afraid to ask for help!
Your besties have been through thick and thin with you so there is no need to be shy. You naturally have so much on your mind already, designating a few important task to your besties will really help you feel at ease on the day. This is so important if you don’t have a coordinator/planner or event manager to help you on your big day. Teamwork makes the dream work: Gather your squad and assign them specific roles. Whether it's your bestie organizing the guestbook or your cousin handling the playlist, delegating tasks will lighten the load and ensure everything runs like a well-oiled machine.
I have a lot of experience working to tight schedules and understand how to keep things relaxed and enjoyable for you. The timelines here are just to give you an idea of what the day will look like from a photography perspective.
We hope this sample timeline gives you a helpful starting point in planning your wedding day. Remember, our goal as photographers is to work around the schedule and let the day flow naturally as it's planned. We're here to capture all the beautiful moments and create lasting memories for you to cherish.
Example timeline summary Spring wedding with ceremony at 2pm, Sunset at 8:30pm. (10 hrs coverage)
Getting ready (where ceremony take place)
8:00 am
11:30am
12:00pm
12:30pm
13:00pm
Hair & Makeup start
Kay arrive to capture: Location, Details, Venue (30 mins)
Bridal / Partner 1’s Prep
(Bridal party in bath rope, Hair & Makeup)
Getting in your Dress/outfit & Bridal portrait
First Look or Pre ceremony (10mins - 30 mins)
(Dress reveal with bridesmaid/ or with Parent moment)
If groom/partner 2 getting ready at the same venue and like some photos we can shoot both parties. Alternatively (If you have second photographer they will be with the groom/ partner 2 from 12pm)
Ceremony
13:20pm
14:00pm
14:30pm
15:00pm
Us capture: ceremony room and guests arrived
Ceremony (30mins - 45mins, depends)
Confetti & Family portrait (30mins)
Couple “Just marridge” Portrait (15-25mins)
Cocktails hour, snacks & canapes
Reception
16:30pm
18:00pm
19:00pm
19:30pm
19:40pm
20:30pm
21:30pm
Grand Entrance & Meal time
Speeches
Sunset & Extra Portrait
Cake cut
Fisrt Dance (Party kick start, Some Flash portrait )
Sparkler / Firework etc
Photographer finish
This is dependent on the time of year, We can check sunset time for you so you can have a better plan for sunset photos.
Typically I like doing them 30 mins before sunset. If you’re getting married in the winter or somewhere where the sun is setting before dinner, let’s chat about splitting your portrait time differently.
If the activities goes on longer than this and there are fireworks or an exit, more time may be needed. Alternatively you can also move some activity forward to fit the timeline.
UK
Month
January
February
March
April
May
June
July
August
September
October
November
December
This is a rough sunset estimated time throught out the year. If you have a date set already please let me know. I will be able to look into sunset time in that particular day for you. We on London time zone.
Sunset
16:00pm - 16:50pm
16:50pm - 17:40pm
17:40pm - 19:30pm
19:30pm - 20:20pm
20:20pm - 21:00pm
21:00pm - 21:20pm
21:20pm - 20:50pm
20:50pm - 19:50pm
19:50pm - 18:40pm
18:40pm - 16:30pm
16:30pm - 15:55pm
15:55pm - 16:00pm
Golden hour
15:00pm /16:00pm
16:00pm /16:50pm
16:30pm /18:30pm
18:30pm /19:30pm
19:30pm /20:00pm
20:00pm /21:20pm
20:20pm /19:50pm
19:50pm /18:50pm
18:50pm /17:40pm
17:40pm /15:30pm
15:30pm /15:00pm
15:00pm
Beginning >>> the end of the month
Golden hour is normally 1 hour before the sun set, where the sky turn ripe and gold in colour. Please be aware that sunset photo is also weather depend, if it’s cloudy or if it’s rain you might not see the Sunset as such. So it’s always good to have plan B, which we can discuss further and make the most out what what ever the weather bring.
Creative and skyline photos
Picture this: a pastel-colored sky that goes down like a boss, about 15 to 20 minutes before the actual sunset or at the crack of dawn for all you early birds out there. Now, even though it's a small window of opportunity, this sky is pure magic! It gives us the chance to unleash our creative vibes and capture some jaw-dropping shots, like beautiful silhouettes. Sure, it may take us 5 to 10 minutes to set up the perfect lighting and all that jazz, but trust me, the results are absolutely mind-blowing.
These photos are taken during the epic moments when the sky is ripping with colors right before dusk. So, what do you think? Are you down to add this incredible experience to your day? Let us know, 'cause we're all about making your dreams come true!
Oh, and just a heads up: during the summertime, when the daylight hours are longer and the sunset is chilling' around 9 pm or 10 pm, you might want to consider starting your ceremony a bit later or extending the hours. Why, you ask? 'Cause we want to make sure you have all the time you need for sparklers, fireworks, and all that sparkly goodness!
Let's rock this day with some epic sky moments!
Done with planning what's next??...
If you have added Couple shoot to your wedding package. This will help you prep yourself prior to our fun couple shoot session. From locations to wardrobe ideas.